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EXHIBIT WITH US
This year we celebrate 5 years of supporting the Nottingham Baby & Toddler Community - This summer, we’re proud to be hosting our biggest event yet:
NBT Fest 2025
Saturday 16th August 2025 - 10am - 3pm Haydn Road Pavilion and Sports Ground NG5 1HG
Fun-filled FREE Outdoor mini festival, is designed with babies and toddlers in mind — a vibrant celebration of play, creativity, and togetherness, bursting with engaging activities and community spirit.
NBT Fest aims to be a fun and engaging community event celebrating early childhood, parenthood, and the amazing local businesses that support families across Nottingham. This flagship event marks five years of the Nottingham Baby & Toddler Community and is expected to draw hundreds of local families for a day of fun, discovery, and connection. Along with free-flow activities, informative talks, and interactive join-in sessions for all to enjoy, We’ll have a lively stage with entertainment, delicious food stalls, picnic chill out areas, and plenty more to help families enjoy a full day of fun with us !
Exhibit your activity or service to families from all across Nottingham — it’s a fantastic opportunity to showcase your brand, let little ones get involved and experience what you offer, and increase your visibility as we promote your business across our website and social media in the weeks leading up to the event.
We are looking for a diverse mix of providers and traders to contribute to the friendly, vibrant atmosphere of our festival. Our workshops and activities are a huge part of what makes the Fest so special. We’re looking for creative, engaging, and inclusive sessions aimed at 0–5-year-olds or/and their grown-ups – from crafts to circus, movement to mindfulness, music to mayhem.
Get signed up now!
With funding cuts across our city, community events like ours are needed more than ever to provide vital support for families. Early years intervention is crucial because it lays the foundation for a child’s lifelong health, wellbeing, and educational achievement. Supporting parent and guardian well-being during these first years of parenthood is equally important, as positive mental health and strong support networks directly impact a child's development and resilience.Equally vital are our local providers — from early years specialists to creative play facilitators, wellness practitioners, and support services — who offer trusted, accessible, and meaningful support to families when they need it most. Your work not only enriches childhood experiences but also strengthens community connections and empowers families to thrive.
Terms of NBT Fest stalls
To help us fairly assess every application, please provide as much detail as possible in your application. This ensures we can fully understand what you're offering and helps us plan a balanced and successful event. While we do our best to avoid overlapping or duplicate activities, we’re unable to grant exclusivity for any particular offer.
Public Liability Insurance
You must submit a valid Public Liability Insurance certificate that covers the festival date. If your current certificate expires before the event, please send us the updated version as soon as it's available.
Risk Assessment
A Risk Assessment is required for your stall, activity, or catering set-up. This should cover all aspects of your participation - from arrival and set-up, to operating during the event, and packing down. If you're unfamiliar with creating a Risk Assessment, guidance and templates can be found on the HSE website (search: Risk assessment: Template and examples).
Catering pitch
Anyone serving food must have local authority food safety registration and documented food safety procedures. Stalls selling alcohol must arrange their own event licence. All stallholders should carry out a risk assessment before trading. These documents will be checked before you trade.
Traders
If you're applying to run an activity, such as inflatables or face painting, please include all necessary documentation relevant to your offer (e.g. inflatable safety documentation, allergy disclaimers for face painting, etc.)
Activity Providers
We encourage free-flow activities that are interactive and hands-on, allowing children to actively participate and engage throughout the day. Please ensure that materials are safe, age-appropriate, and sustainable, and that all activities are completed within the designated event times.
Equipment & Set-Up
All activities and stalls take place outdoors — either on grass or hardstanding. You will need to bring your own gazebo (with suitable weights or ground pins), tables, and chairs.
Cancellation Policy
If you need to withdraw your application, please notify us by email at nottinghambabytoddlerevent@hotmail.com.
Please note that payments for confirmed spaces are non-refundable unless the event is cancelled by the organiser, or if we are able to transfer your booking to a future Nottingham Baby & Toddler Event.
PARTNER OR SPONSOR US!
Partnering NBT Fest offers more than just brand exposure — it connects you with a passionate, engaged family audience and aligns your organisation with a meaningful community cause.
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Targeted Reach: Promote your brand to 500+ attending families and over 6,000 online followers.
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Positive PR: Be seen as a supporter of early years wellbeing and local community impact.
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Direct Engagement: Meet your audience face-to-face, showcase your services, and build trust.
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Digital Promotion: Get featured across our social media, website, and event marketing.
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Community Legacy: Be part of a much-loved celebration with long-lasting local impact.
If you’d like to partner with us for NBT Fest 2025, we’d love to hear from you.
Let’s build a memorable event for Nottingham families together!
We’re happy to discuss the partnership in more detail and explore how we can tailor the opportunity to suit your goals and values. from Monetary to in-kind service partnerships.
Drop us a email, and we will send you our partner with us proposal pack.
Thank you
